DOCUMENT MANAGEMENT

Manage your documents efficiently

 

Mezzoteam offers a complete, collaborative* environment with document management* and a powerful and perfectly integrated workflow* engine. Fully adaptable, Mezzoteam answers all user contexts.

With Mezzoteam, you earn in terms of:

ORGANISATION

  • Fully adaptable document files allowing you to file and locate information easily.
  • The project manager handles collaboration by inviting participants or removing them from the project directory.


EXCHANGE STRUCTURING

  • Each user is attributed rights according to his role in the project.
  • He may thus be required to validate, sign and diffuse documents. These activities are automated thanks to a powerful process management tool (workflow*).


PRODUCTIVITY

  • Dependent on needs, specific modules may be activated, for example for the production of graphic documents or synchronisation with the work station (production module*).
  • The application’s architecture allows you to easily integrate it into the company information system.
  • Mezzoteam’s web services* enable the solution to interface with other information systems.


CONTROL & TRACEABILITY

  • All activity, (downloading, document opening, etc.) is recorded in an activity log.
  • The reporting* module allows for the edition of active control panels.
  • At the end of the project, all documents are archived according to the adopted classification scheme.

 

 * You will find definitions of terms with an asterisk on the right-hand column in the Lexicon block. In this section, click on the term required to display the definition.

 

GED - Espace de travail

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Lexicon

Collaborative working

The goal of collaborative working is to facilitate, organise and secure the communications between the players involved in a project. A collaborative working environment brings together in one place all the tools used to manage a project, and makes them available to everyone who needs them. Collaboration solutions are tailored for individual sectors of activity to describe their specific processes, enabling them to be managed efficiently. In the case of construction, the key points are validating documents, guaranteeing their authenticity and ensuring that deadlines are met.

Workflow

Within a project, each user is allocated rights according to his role. He may, for example, have to validate, sign or circulate documents. These actions are automated thanks to a powerful process management (workflow) tool. Each document within a workflow is given a status (refused, validation pending etc.).
A workflow describes a validation circuit: the tasks to be carried out by each person, timescales, validation modes etc. The workflow makes it much easier to track progress on the project. Workflows can be set graphically (with the Mezzoteam Workflow Designer module).

Reporting

Mezzoteam offers a reporting service. This provides reports on activities and a panel of relevant indicators adapted to each individual project or client for tracking operations, documents and processes.

Electronic Document Management or EDM

Electronic Document Management or EDM enables documents to be organised, stored, shared and archived within a computerised system.

Production module

The production module that is part of Mezzoteam, the Prosys content management platform, enables users to modify a document without having to download it or save it to their computer beforehand. The document can be opened within Mezzoteam and modified directly.

Web Services

Mezzoteam offers web services based on Microsoft .Net technology, within a Services-Oriented Architecture (SOA). This architecture allows data handling while ensuring the same level of data integrity and security as with the usual user interface. Mezzoteam's web services enable the solution to interface with other information systems.

 

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If you have any questions, please do not hesitate to contact us via our online form. Contact us